Travel Funding Request for IMSE Graduate Students

This request should be filled out and submitted by the student’s major professor, rather than the student. Please contact Jess if you have any questions or concerns.

The faculty of the Department of Industrial and Manufacturing recognize the value of active participation of our graduate students at professional conferences. To that end, the Department has developed a program of support for our students to travel to conferences wherein they are either delivering a research presentation (podium presentation) or contributing a poster presentation.

To begin, graduate students should first explore opportunities for funding through the Graduate and Professional Student Senate “PAG” program.

The department will support up to 50% of some of the remaining travel costs associated with this professional travel. The other 50% will need to be provided by faculty (typically major professor). The costs that will be cost-matched include conference registration fees, transportation expenses (airfare and/or ground transport), and lodging/housing expenses. Meals and other expenses will not be reimbursed by the department; reimbursement of these expenses is up to the discretion of the major professor.

To apply for these funds for one of your students, please complete this form at least two weeks prior to travel.

Failure to submit this form at least two weeks prior to travel will result in loss of departmental support, and all expenses will be the responsibility of the student and/or major professor.

Faculty Name(Required)

First Last

Faculty Email(Required)

Student Name(Required)

First Last

Conference Title(Required)

Conference Location (City, State)(Required)

Type of Presentation Student Is Giving(Required)

Poster

Podium

Dates of Travel(Required)

Estimated Conference Registration Fee(Required)

Estimated Transportation Expenses (air/ground)(Required)

Estimated Lodging Expenses(Required)

Estimated Total Expenses(Required)

Will your student be sharing travel expenses with other IMSE students?(Required)

Yes

Unknown

Please list the name(s) of students your student will be sharing expenses with, and the expenses they are sharing (if known, e.g., hotel only)(Required)

Workday Worktag supporting the other 50% of your student's costs(Required)

Please remember that this is a cost-sharing program and we require faculty to support the other 50% of their students’ travel to receive this benefit. If you need the funds to be split across multiple worktags, please include all worktags and the respective percentages.

Will you cover the student's meals at per diem rates on your worktag(s)?(Required)

Yes

Some

Please see GSA Website to search for local per diem rates in the continental US. The department funding does not cover meals.

Please indicate the maximum amount you are willing to reimburse for meals, for the duration of the trip.(Required)

Since some conferences and hotels provide some meals, the student may be asked to provide a conference itinerary to the Finance team to determine which meals should be reimbursed.

Comments/Questions